Action
Action Date
Due Date
PIC
Status
Case Creation
18/12/2025
N/A
NITYAASRI KUMARAVELU
Completed
Show Cause Letter Issued
18/12/2025
23/12/2025
NITYAASRI KUMARAVELU
Completed
Employee Reply
N/A
23/12/2025
N/A
Pending
Supervisor Reply
N/A
23/12/2025
N/A
Pending
HOD Reply
N/A
N/A
N/A
By Passed
HR Reply
N/A
23/12/2025
N/A
Pending
Management Reply
N/A
N/A
N/A
Pending
Date
Name of Employee Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject: Show Cause Letter
Dear
It has been brought to our attention that you were allegedly involved in the following incident(s) on
November 17, 2025
Powder Mask failed to maintain proper 5S housekeeping and hygiene standards at the production area, which led to poor environmental control. This lapse was identified following a customer complaint involving a foreign contaminant (insect) found in the finished product, indicating that inadequate housekeeping practices may have contributed to the quality non-conformance.
This conduct is viewed as a breach of the Company’s policies on:
1. 5S Housekeeping Policy – Failure to maintain required workplace cleanliness and orderliness standards.
2. Good Manufacturing Practice (GMP) Policy – Non-compliance with hygiene, sanitation, and environmental control requirements to prevent product contamination.
3. Quality Management System (QMS) Procedures – Failure to adhere to documented procedures for maintaining a controlled and contamination-free production environment.
and is considered a matter of serious concern.
You are hereby required to provide a written explanation to justify why disciplinary action should not be taken against you for the above-mentioned misconduct. Your explanation must reach the HR Department by 3 working days which is
December 23, 2025
If you fail to submit your explanation within the stipulated time, the Company will proceed to make a decision on the matter based on the available information, which may include disciplinary action up to and including dismissal.
We urge you to treat this matter with utmost seriousness.
Should you require any clarification or support in understanding and adhering to company policies, please feel free to reach out to the HR Department.
Date
Name of Employee
Designation
Department
:
:
:
:
December 18, 2025
Show Cause Letter
Explanation:
Action will be taken:
Superior:
Others (HOD’s or Manager from other department which closely works with the abovementioned employee) :
HR:
Management
Employee
Superior
HOD
HR Manager
Executive
Manager
Signature
Name
Date
Employee Reply
Your reply has been submitted
Supervisor Reply
Your reply has been submitted
HOD Reply
Your reply has been submitted
HR Reply
Your reply has been submitted
Management Reply
Your reply has been submitted
Verbal Warning Letter
Verbal Warning Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject: Verbal Warning -
Dear
Failure to Maintain 5S Leading to Quality Non-Conformance
This letter serves as a verbal warning following the non-compliance issue identified under relating to
CNC253334
Failure to Maintain 5S Leading to Quality Non-Conformance
Reference is made to the Show Cause Notice issued to you regarding the following matter(s):
Management has reviewed and noted the explanation provided by you. However, proper adherence to established procedures, operational controls, and reporting requirements should have been exercised at all times.
As part of your responsibilities, greater attention is required in operational control, quality monitoring, documentation practices, and compliance with Company procedures, as any lapse may impact operational efficiency, product quality, traceability, customer satisfaction, and overall Company operations.
In view of your explanation and cooperation during the investigation, Management has decided to proceed with a verbal warning as a reminder to exercise greater care, diligence, and responsibility in your duties moving forward.
Kindly ensure that similar incidents will not recur in the future. Repeated non-compliance may result in further disciplinary action in accordance with Company policies.
I,
(NRIC/Passport No.:
)
hereby acknowledge receipt of the original copy of this letter and confirm that I read and fully understand the contents herein.
Written Warning Letter
Written Warning Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject: Warning Letter -
Dear
Failure to Maintain 5S Leading to Quality Non-Conformance
This letter is served to you as an official warning following the nonconformance identified under regarding
CNC253334
Failure to Maintain 5S Leading to Quality Non-Conformance
It was found during the investigation that you were involved in the following nonconformities:
These nonconformities constitute a violation of the Company’s rules and regulations under
Management acknowledges your explanation provided in the Show Cause Letter; however, the actions taken are not acceptable and do not comply with the Company’s procedures and operational requirements.
You are hereby advised to take this matter seriously and ensure that such noncompliance will not be repeated in the future. You are also expected to comply strictly with all established procedures, operational controls, and reporting requirements moving forward. Failure to comply with Company procedures or recurrence of similar incidents may result in further disciplinary action in accordance with Company policies.
I,
(NRIC/Passport No.:
)
hereby acknowledge receipt of the original copy of this letter and confirm that I read and fully understand the contents herein.
Letter of Demand
Letter of Demand has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject: Demand for Payment Relating to
Dear
[NC TYPE / REPORT NO.]
It has come to Management’s attention that a nonconformance occurred involving
This incident has been documented under
CNC253334
As a result of this issue, additional costs and operational impact were incurred by the Company, including but not limited to
Shipping Cost: RM
Rework: RM
Material Loss: RM
Operational Loss: RM
Customer Claim: RM
Reputational Impact: RM
The total cost incurred due to this issue was RM
0
The employee identified as responsible for this issue is:
1. MOHD KAMIL BIN NAYAN
As this issue falls under your responsibility, the employee or department involved shall be held accountable for a portion of the financial loss. Accordingly, we request that the amount of RM
0
be remitted to the Company.
You are also reminded to ensure proper compliance with Company procedures, operational controls, verification processes, and reporting requirements to prevent recurrence of similar incidents moving forward.
Should you require any clarification, please contact the HR Department.
We appreciate your understanding and cooperation in upholding the operational standards and accountability expected within the Company.
I,
(NRIC/Passport No.:
)
hereby acknowledge receipt of the original copy of this letter and confirm that I read and fully understand the contents herein.
Suspension Letter
Suspension Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject:
Dear
Due to
We refer to the incident that occurred on
November 17, 2025
at
It has been established during the Company’s investigation that you were involved in the following misconduct:
Your action constitutes a serious violation of the Company’s Employee Handbook, specifically under the clause of
which states:
Following the completion of the Company’s investigation and after considering the seriousness of the misconduct, the Company has decided to impose a disciplinary action of suspension pay against you.
N/A
Details of Suspension:
Type of Suspension:
Suspension Period:
until
Duration:
[Number of days]
During the suspension period, you are not allowed to enter the Company premises or perform any work duties unless instructed otherwise by Management or Human Resources.
Please be advised that any future misconduct or breach of Company rules may result in more severe disciplinary action, up to and including termination of employment.
Please acknowledge receipt of this letter by signing below.
I,
(NRIC/Passport No.:
)
hereby acknowledge receipt of the original copy of this letter and confirm that I read and fully understand the contents herein.
Termination Letter
Termination Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 18, 2025
CNC253334
Subject: Termination of Employment
Dear
After due consideration, we regret to inform you that your employment as
is being terminated due to
effective
This decision has been made following a thorough review of the incident(s) and in accordance with the Company’s disciplinary procedures and policies. Please be advised that such conduct/performance is considered a serious breach of Company requirements and expectations.
You are required to return all Company property, documents, access cards, uniforms, or any other items belonging to the Company prior to your last working day.
Should you require any clarification or assistance during this transition, you may contact the Human Resources Department.
We wish you all the best in your future endeavours.
I,
(NRIC/Passport No.:
)
hereby acknowledge receipt of the original copy of this letter and confirm that I read and fully understand the contents herein.
No Further Action
Disciplinary case is closed
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