Action
Action Date
Due Date
PIC
Status
Case Creation
12/31/2025
N/A
NITYAASRI KUMARAVELU
Completed
Show Cause Letter Issued
12/31/2025
01/05/2026
NITYAASRI KUMARAVELU
Completed
Employee Reply
N/A
01/05/2026
ZARIFAH AIMI BINTI MOHAMAD SALLEH
Pending
Supervisor Reply
N/A
01/05/2026
AIMI SHAHIRAH BINTI ZAINON
Pending
HOD Reply
N/A
01/05/2026
GOH SAW SUAN
Pending
HR Reply
N/A
01/05/2026
N/A
Pending
Management Reply
N/A
N/A
N/A
Pending
Date
Name of Employee Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 31, 2025
ZARIFAH AIMI BINTI MOHAMAD SALLEH
SKY1504
QC INSPECTOR II
QUALITY CONTROL(SR)
CNC252558
Subject: Show Cause Letter
Dear
ZARIFAH AIMI BINTI MOHAMAD SALLEH
It has been brought to our attention that you were allegedly involved in the following incident(s) on
August 27, 2025
The colour discrepancy was not flagged during the employee's QC inspection. This has caused the customer to complain that foundation colour code Creme Brulee not same as previous batch SOR240020. When end user receive it, they made a complain to MAAEZ HQ that the current foundation colour code is more darker compared to previous one.
This conduct is viewed as a breach of the Company’s policies on:
1. Good Manufacturing Practices (GMP) – Quality Control Inspection Requirements
Failure to perform adequate visual and colour consistency checks during product inspection.
2. Quality Control Inspection and Documentation Procedures
Failure to detect, record, and escalate product non-conformities, resulting in inaccurate quality records.
and is considered a matter of serious concern.
You are hereby required to provide a written explanation to justify why disciplinary action should not be taken against you for the above-mentioned misconduct. Your explanation must reach the HR Department by 3 working days which is
[3 days after letter date].
If you fail to submit your explanation within the stipulated time, the Company will proceed to make a decision on the matter based on the available information, which may include disciplinary action up to and including dismissal.
We urge you to treat this matter with utmost seriousness.
Should you require any clarification or support in understanding and adhering to company policies, please feel free to reach out to the HR Department.
Date
Name of Employee
Designation
Department
:
:
:
:
December 31, 2025
ZARIFAH AIMI BINTI MOHAMAD SALLEH
QC INSPECTOR II
QUALITY CONTROL(SR)
Show Cause Letter
Explanation:
Action will be taken:
Superior:
Others (HOD’s or Manager from other department which closely works with the abovementioned employee) :
HR:
Management
Employee
Superior
HR Manager
Others
Executive
Manager
Signature
Name
Date
Employee Reply
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Supervisor Reply
Your reply has been submitted
HOD Reply
Your reply has been submitted
HR Reply
Your reply has been submitted
Management Reply
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Warning Letter
Warning Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 31, 2025
ZARIFAH AIMI BINTI MOHAMAD SALLEH
SKY1504
QC INSPECTOR II
QUALITY CONTROL(SR)
CNC252558
Subject: Warning Letter
Dear
ZARIFAH AIMI BINTI MOHAMAD SALLEH
This letter serves as a formal warning regarding your recent conduct/performance. It has come to management’s attention that the following issue(s) occurred on:
August 27, 2025
The colour discrepancy was not flagged during the employee's QC inspection. This has caused the customer to complain that foundation colour code Creme Brulee not same as previous batch SOR240020. When end user receive it, they made a complain to MAAEZ HQ that the current foundation colour code is more darker compared to previous one.
This conduct is viewed as a breach of the Company’s policies on:
1. Good Manufacturing Practices (GMP) – Quality Control Inspection Requirements
Failure to perform adequate visual and colour consistency checks during product inspection.
2. Quality Control Inspection and Documentation Procedures
Failure to detect, record, and escalate product non-conformities, resulting in inaccurate quality records.
and is considered a matter of serious concern.
This behaviour/performance is not in line with the standards expected of an employee of
You are reminded that adherence to company policies and procedures is mandatory.
SKY RESOURCES SDN BHD
Required Action:
You are expected to:
Please be aware that any recurrence of such behavior or failure to improve may result in further disciplinary action, including [mention possible actions such as
We hope that you take this warning seriously and take immediate steps to rectify the situation.
Letter of Demand
Letter of Demand has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 31, 2025
ZARIFAH AIMI BINTI MOHAMAD SALLEH
SKY1504
QC INSPECTOR II
QUALITY CONTROL(SR)
CNC252558
Subject: Letter of Demand
Dear
ZARIFAH AIMI BINTI MOHAMAD SALLEH
This letter serves as a formal demand for reimbursement of financial losses suffered by
SKY RESOURCES SDN BHD
as a direct result of your misconduct, specifically related to
CNC252558
The company has determined that these actions constitute serious breaches of your department duties and obligations, leading to a total financial loss of
The employee identified as responsible for this oversight is:
1. ZARIFAH AIMI BINTI MOHAMAD SALLEH
As this issue falls under your department's responsibility, your team is held accountable for a portion of the financial loss. Accordingly, we request that your department remit the amount of
(covering loss of sales, cost and wasted days) to the company.
We appreciate your understanding and cooperation in upholding the high standards we aim for as an organization.
Termination Letter
Termination Letter has been issued
Date
Name of Employee
Employee No
Designation
Department
NC No.
:
:
:
:
:
:
December 31, 2025
ZARIFAH AIMI BINTI MOHAMAD SALLEH
SKY1504
QC INSPECTOR II
QUALITY CONTROL(SR)
CNC252558
Subject: Termination of Employment
Dear
ZARIFAH AIMI BINTI MOHAMAD SALLEH
Following a thorough review of your conduct, we regret to inform you that your employment with
SKY RESOURCES SDN BHD
will be terminated effective on
due to misconduct.
Specifically, the instances of misconduct include:
These actions constitute a serious violation of the following policies, which you acknowledged upon joining the company:
1. Good Manufacturing Practices (GMP) – Quality Control Inspection Requirements
Failure to perform adequate visual and colour consistency checks during product inspection.
2. Quality Control Inspection and Documentation Procedures
Failure to detect, record, and escalate product non-conformities, resulting in inaccurate quality records.
This behaviour/performance is not in line with the standards expected of an employee of
You are reminded that adherence to company policies and procedures is mandatory.
SKY RESOURCES SDN BHD
Your final paycheck, including any accrued leave and entitlements, will be processed and provided to you in accordance with company policy and statutory requirements. Please arrange to return all company property by
Please contact the HR Department should you have any questions.
We wish you the best in your future endeavors.
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